Production Format Requirements

I recently gave a speech at the Tennessee Bar Association about how to better manage documents for trial and depositions and I focused on several areas. One of those areas was the image file requirements one should request and send from and to opposing counsel.

I received a couple of emails last week from a customer who was using a trial presentation app on the iPad and had it lock up twice during a hearing. It was strange they were coming to me to ask for help (the developer has no phone number to call). When I inquired what was the DPI of the images, the user said most of the images were 300 DPI. So, after searching some blogs I discovered that this iPad in particular loses memory when displaying images over 150 dpi. The iPads simply don’t have enough memory to display larger images than 8×11, and the developer isn’t doing some coding magic to get around this problem.

This is an issue in my opinion, because the industry HAS specific specs most commercial cases follow. Here are the image specs one should request during a commercial production:

Image Requirements
1. Minimum image resolutions of 200 DPI for black and white images, 300 DPI is preferred for use at trial. You’ll see the difference when blowing up exhibits at trial.

2. All images should be named for the beginning bates number;

3. Single-page Group IV TIFF files. This is the required format for black and white images;

4. Single page JPG files. This is the preferred format for color images. JPG files will not be accepted for black and white images; No color TIFF images will be accepted for color images;

5. Bates numbers shall be branded to the images so that the numbers print; and

6. Each image shall have branded on it any applicable confidentiality language pursuant to the parties’ protective order;

7. If PDF files are used as a last resort, please use single page pdf files in black and white. All color PDF files should be converted to JPG format and specs set above.

Using specifications like the ones above will only help standardize your productions and reviews and reduce time spent reviewing docs and reduce cost associated with reviews.

Thanks,
John
Clarity Legal